Missed calls while with a patient
You're mid-procedure. The phone rings – you can't pick up. The patient texts another clinic. The booking is gone before you finish.
Dental Virtual Receptionist
Why dental clinics lose bookings and waste chairs
Reason for visit lost in the thread
Cleaning, filling, emergency, preferred date – you collect it manually for every inquiry. One mix-up and you block a 30-min slot for a root canal that needs an hour, or miss that it's an emergency.
After-hours requests go unanswered
A patient wants a Saturday slot at 9pm. You see it Monday morning. They already booked another clinic. That's a full week of lost momentum.
Said yes over text – then no-show
Patient agreed to the slot. No reminder went out, no confirmation was sent. They forgot. You have an empty chair and no time to fill it.
What changes when you use it
A missed call or new WhatsApp message triggers an automatic reply on your behalf. The assistant greets the patient and asks for reason for visit (cleaning, filling, emergency), preferred date, and insurance info if needed. It checks your availability and offers slots.
By the time you look at your phone, you have the reason for visit, preferred date, chosen slot, and contact details. Confirmation is sent automatically. A reminder goes out before the appointment – fewer no-shows, fewer empty chairs. Recall reminders for checkups can be sent the same way.
Whether you run a solo practice or a multi-chair clinic, every new request goes from unknown contact to a ready-to-confirm appointment – intake collected, slot offered – before you need to step in. Even after hours.
Dental Appointment Booking
How it works for your dental clinic
Missed call or new WhatsApp message
The assistant detects the trigger and replies on your behalf within seconds. New contact gets an immediate message – not silence.
Collect reason for visit and preferred date
Reason for visit, preferred date, insurance – the assistant gathers it and offers available slots. Clean intake every time.
Appointment confirmation and reminder
Patient picks a slot. Confirmation is sent automatically. A reminder goes out before the appointment to cut no-shows.
Booking record handed to you
You get a complete booking record: contact details, reason for visit, preferred date, slot, and confirmation status. Emergency requests are flagged for your review.
Dental Clinic Receptionist
Metrics and quality control
Missed call reply time
How fast a new contact gets a first reply after a missed call or WhatsApp message.
Intake completeness
Share of requests arriving with reason for visit, preferred date, and chosen slot attached.
New contact to confirmed appointment
How many unknown numbers convert to a confirmed, slotted appointment without manual follow-up.
No-show rate
Share of confirmed appointments that show up – track how reminders and confirmations affect no-shows.
Pricing Plans
Free your day from repetitive customer routine.
STARTER
Starter
For independent entrepreneurs starting with live chat and basic automation
$26
/mo
100 AI conversations included. Each additional - $0.09
1,000 Flow visitors included. Each additional - $0.01
- ✓One user
- ✓Live chat & ticketing
- ✓Basic analytics
- ✓Multi-language support
MOST POPULAR
Business
For growing teams that need faster responses and less manual work every day
$73
/mo
250 AI Agent conversations included. Each additional - $0.07
2,500 Flows visitors included. Each additional - $0.01
All that's in Starter, and in addition:
- ✓Up to 3 users
- ✓Advanced analytics
- ✓Permissions
- ✓Automatic answering
- ✓Automatic chat assignment
ADVANCED
Plus
For businesses handling high conversation volume across multiple channels and teams
From $630
/mo
Custom AI Agent conversations
All that's in Business, and in addition:
- ✓Starting from 10,000 conversations
- ✓Dedicated Success Manager
- ✓Custom number of Flows scenarios
- ✓Custom branding
- ✓Multiple projects
- ✓Departments
ENTERPRISE
Premium
Managed service, implementation and ongoing support from our AI agent
From $2,192
/mo
Custom AI Agent conversations
All that's in Plus, and in addition:
- ✓Starting from 100,000 conversations
- ✓AI Agent as a managed service
- ✓Weekly optimization to improve resolution rates
- ✓Billing by resolution
- ✓Premium support
- ✓Analysis and monitoring
Frequently asked questions
Common questions about the booking flow, reason for visit, recall reminders, and how no-shows are handled.
What starts the workflow: missed calls or WhatsApp messages?
Both. The flow starts after a missed call or a new WhatsApp message from an unknown number – the assistant replies while you're with a patient.
Can it handle cleaning, filling, and emergency visits?
Yes. It asks for reason for visit (cleaning, filling, emergency), preferred date, and insurance info if needed, then offers available slots based on your schedule.
How does it reduce no-shows?
Automatic confirmation locks the slot. A reminder goes out before the appointment. Patients who don't confirm or reply can be flagged – fewer empty chairs.
Can it send recall reminders for checkups?
Yes. Recall reminders for routine checkups can be sent on schedule. The assistant captures responses for booking.
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