Missed calls while teaching
You're mid-session. The phone rings. You can't pick up. The parent texts another tutor. The student is gone before you finish.
Why tutors lose students and waste slots
Subject and level lost in the thread
Subject, level, goals, availability – you collect it manually for every inquiry. One mix-up and you prep for math while the student needed chemistry, or the slot gets double-booked.
Exam-season rush goes unanswered
A parent wants a slot before finals at 9pm. You see it Monday morning. They already booked another tutor. That's a full week of lost momentum.
Said yes over text – then ghosted
Parent agreed to the slot, no reminder went out, no confirmation was sent. They forgot. You have an empty slot and no time to fill it.
What changes when you use it
A missed call or new WhatsApp message triggers an automatic reply on your behalf. The assistant greets the parent or student, asks for subject, level, goals, and preferred schedule, checks your availability, and offers available slots.
By the time you look at your phone, you have the subject, level, goals, chosen slot, and contact details. Confirmation is sent automatically. A reminder goes out before the session – fewer no-shows, fewer empty slots. Reschedule requests are handled the same way.
Whether you tutor solo or run a small practice, every new request goes from unknown contact to a ready-to-confirm session – intake collected, slot offered – before you need to step in. Even after hours.
How it works for your tutoring practice
Missed call or new WhatsApp message
The assistant detects the trigger and replies on your behalf within seconds. New contact gets an immediate message – not silence.
Collect subject and level
Subject, level, goals, preferred schedule – the assistant gathers it and offers available slots. Clean intake every time.
Session confirmation and reminder
Parent or student picks a slot. Confirmation is sent automatically. A reminder goes out before the session to cut no-shows.
Booking record handed to you
You get a complete booking record: contact, subject, level, goals, slot, and confirmation status. Reschedule requests are flagged for your review.
Metrics and quality control
Missed call reply time
How fast a new contact gets a first reply after a missed call or WhatsApp message.
Intake completeness
Share of booking requests arriving with subject, level, goals, and chosen slot attached.
New contact to confirmed session
How many unknown numbers convert to a confirmed, slotted session without manual follow-up.
No-show rate
Share of confirmed sessions that show up – track how reminders and confirmations affect no-shows.
Pricing Plans
Free your day from repetitive customer routine.
Starter
For solo teams launching live chat and basic automation
$26
/mo
1,000 credits / month
One pool. Spend it on any mix of:
- 100 AI text conversations
- or 1,000 button bot conversations
- or 10 voice conversations
Extra credits — $0.026 each
- ✓Single user
- ✓Live chat and lead system
- ✓Basic analytics
- ✓Multilingual support
MOST POPULAR
Growth
To scale support and improve customer satisfaction
$75
/mo
3,000 credits / month
One pool. Spend it on any mix of:
- 300 AI text conversations
- or 3,000 button bot conversations
- or 30 voice conversations
Extra credits — $0.025 each
All from Starter, plus:
- ✓Up to 3 users
- ✓Advanced analytics
- ✓Permissions
- ✓Auto-reply
- ✓Automatic chat assignment
Plus
Higher limits, additional integrations and advanced options
From $630
/mo
From 10,000 credits / month
One pool. Spend it on any mix of:
- 1,000 AI text conversations
- or 10,000 button bot conversations
- or 100 voice conversations
Extra credits — $0.021 each · custom volume available
All from Growth, plus:
- ✓From 10,000 conversations
- ✓Dedicated success manager
- ✓Custom scenario count for visitors
- ✓Custom branding
- ✓Multiple projects
- ✓Departments
Premium
Managed service with implementation and continuous AI support
From $2,200
/mo
From 100,000 credits / month
One pool. Spend it on any mix of:
- 10,000 AI text conversations
- or 100,000 button bot conversations
- or 1,000 voice conversations
Extra credits — $0.020 each · custom volume available
All from Plus, plus:
- ✓From 100,000 conversations
- ✓AI agent as managed service
- ✓50% resolution commitment via AI
- ✓Billing by resolution
- ✓Premium support
- ✓Analysis and monitoring
How credits work
Every plan gives you one monthly pool of credits, and each bot reply draws from that same pool: an AI text conversation costs 10 credits, a button bot conversation 1 credit, a voice conversation 100 credits, and 1,000 embeddings 1 credit. The numbers in each plan are alternatives, not extras — 1,000 credits is 100 AI conversations or 1,000 button conversations or 10 voice conversations, in any combination. When the pool runs out, extra credits are billed at your plan's credit price.
Frequently asked questions
Common questions about the booking flow, subject matching, reminders, and reschedules.
What starts the workflow: missed calls or WhatsApp messages?
Both. The flow starts after a missed call or a new WhatsApp message from an unknown number – the assistant replies while you're teaching.
Can it match subjects and levels?
Yes. It asks for subject (math, science, languages, etc.), level, goals, and preferred schedule, then offers available slots based on your calendar.
How does it handle reschedules?
Reschedule requests are captured and passed to you with full context. You can define rules for automatic rescheduling within your availability.
What happens if the parent stops replying?
The bot sends a reminder, then closes the flow if there is still no response. The slot stays available for other bookings.
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